Senior Conference Producer / Senior Conference Marketing Specialist
Bring academic conferences to life! Lead production or marketing, connect with global researchers, and shape impactful events. Let’s build extraordinary events together.
The Senior Conference Producer / Senior Conference Marketing Specialist is a full-time position based in Singapore. As a Senior Conference Producer / Senior Conference Marketing Specialist, you will play a key role as the driving force behind academic conferences. You will gain hands-on experience in all aspects of conference management from concept to execution, with specific responsibilities depending on the type of event. You can let us know your preference during the interview for Senior Conference Producer or Senior Conference Marketing Specialist role. For virtual conferences, you will be responsible for overseeing both the production and marketing aspects, ensuring seamless execution and maximum engagement throughout the event. For in-person conferences, you will be responsible for either production or marketing, though your role may extend beyond these areas as additional tasks arise, depending on the needs of the event.
You will be responsible for the following areas:
Production
Market Research: Conduct in-depth research on market trends, competitor landscapes, and industry challenges;
Value proposition Creation: Discuss valid topics with the chair and write and delivering event briefs for the marketing and editorial teams;
Conference agenda curation: Coordinate with chair and session chairs to select the oral and poster presentation candidates, schedule the presentation timing for all slots;
Stakeholder Engagement: Establish relationships with key stakeholders, including chair, session chairs, speakers to create advocacy for our events;
Website Management: Keep event websites updated with the latest information, speakers, partners, and sessions;
Budget Preparation and Tracking: Prepare budget forecast before the event, and update the budget regularly to check the potential profit and loss;
Customer Service: Provide exceptional service to partners, speakers, and stakeholders, resolving issues promptly;
Milestone Tracking: Monitor and track progress to ensure KPIs and event targets are achieved;
Team Coordination: Coordinate with editorial team, marketing team, live session teams;
Editorial progress monitor: Work closely with the editorial team on abstract processing and with production teams on abstract book preparation;
Oversee live streaming of virtual events to ensure the smooth operation of the live sessions;
Onsite Delivery: Lead the creation and delivery of event briefs for on-site delivery, ensuring exceptional on-site execution of the conferences to meet customer expectations;
Marketing
Marketing strategy creation: Ensure maximum outreach to target markets and promote the conference through various channels
Conference collateral materials creation: draft copies for brochures, banners, sponsorship prospectus
Marketing Copywriting: Create promotional copy for marketing channels, including Email campaigns, SM posts, Media partners and editorial needs.
SEO marketing: Improve the website ranking and increase the website traffic;
Sponsorship marketing: Secure partners and coordinate their participation and sponsorship;
Content Development: Create content for conference sessions, interviews, and speaker/host scripts by collaborating with internal and external stakeholders;
Marketing campaigns progress tracking: Monitor and track progress to ensure the timely execution of all marketing schedules;
Post-Event Analysis: Conduct evaluations and prepare detailed reports highlighting event outcomes.
Others
Recognize work processes and/or outcomes that are negatively impacting the project; owns the issue and takes action to address deficiencies by identifying resolutions and notifying the appropriate manager.
Requirements:
A Bachelor or Master's degree in any subject;
Candidates with at least 2 years of relevant experience are welcome to apply
Experience in conference industry is preferred
Are curious about people and love to speak, build and nurture relations;
Capable of handling multiple projects, and articulate common objectives for the teams to follow.
Excellent online call etiquette and written communication skills
International travel and confidence in face-to-face networking
Proven ability to work well in a team but also initiative to work on your own
What We Offer:
Professional and personal development
International work environment
Flexible working hours in the limits of a full-time job
Trips to the other MDPI offices
Attending Scientific Conferences
Competitive salary, benefits
#LI-Onsite
Department
Conference
Locations
Singapore Office
Employment type
Full-time
About MDPI
A pioneer in scholarly open access publishing, MDPI has supported academic communities since 1996. Our mission is to foster open scientific exchange in all forms, across all disciplines. We operate more than 400 diverse, peer-reviewed, open access journals supported by over 66,000 academic editors. We serve scholars from around the world to ensure the latest research is openly and broadly available.
MDPI is headquartered in Switzerland with additional offices in Europe, Asia and North America. We are committed to ensuring that high quality research is made available as quickly as possible. We also support sustainability projects, with sustainability as a key theme in many journals and through the MDPI Sustainability Foundation.